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Refund & Cancellation Policy
Birbhum Pharmacy School Village Bandhersole, P.O. Hetampur, P.S. Sadaipur, Dist. Birbhum, West Bengal – 731124
Last Updated: 14-05-2025
This Refund & Cancellation Policy ("Policy") governs the refund and cancellation of fees paid to Birbhum Pharmacy School ("the Institution") in connection with admissions to its educational programs. This Policy applies to all students and applicants who have paid fees—whether for registration, admission, tuition, hostel, or any other service—to the Institution directly or through its Website, www.birbhumpharmacyschool.in.
By paying fees to the Institution, you acknowledge that you have read, understood, and agreed to be bound by this Policy.
1. Governing Framework
The refund of fees at Birbhum Pharmacy School is governed by:
- The guidelines issued by the University Grants Commission (UGC)
- The directives of Maulana Abul Kalam Azad University of Technology (MAKAUT)
- The norms of the West Bengal State Council of Technical & Vocational Education and Skill Development (WBSCT&VE&SD)
- The regulations of the Pharmacy Council of India (PCI)
- Any other applicable regulatory authority guidelines in force from time to time
In the event of any conflict between this Policy and the directives of the above-mentioned regulatory authorities, the regulatory authority guidelines shall prevail.
2. Cancellation of Admission and Refund of Fees
2.1 Cancellation Before Commencement of Classes
If a student wishes to cancel their admission before the commencement of classes, the following refund schedule shall apply, in accordance with UGC guidelines:
| Cancellation Timeline | Refund Amount |
|---|---|
| 15 or more days before the formally notified last date of admission | Full refund of fees paid, after deduction of a processing/administrative charge not exceeding ₹1,000. |
| Less than 15 days before the formally notified last date of admission | Refund of fees paid after deduction of not more than 10% of total fees paid, subject to a maximum deduction of ₹5,000. |
| On or after the formally notified last date of admission but before commencement of classes | Refund of fees paid after deduction of not more than 20% of total fees paid. |
2.2 Cancellation After Commencement of Classes
If a student withdraws from the program after the commencement of classes, the following refund schedule shall apply:
| Cancellation Timeline | Refund Amount |
|---|---|
| Within 30 days from the date of commencement of classes | Refund of fees paid after deduction of not more than 30% of total annual fees. |
| More than 30 days but within 90 days from the date of commencement of classes | Refund of 50% of total annual fees paid. |
| More than 90 days from the date of commencement of classes | No refund shall be admissible. |
Note: The "total fees" referred to above includes tuition fees, development fees, and all other fees collected at the time of admission. It excludes the caution deposit/security deposit, which is refundable separately as described in Section 4.
3. Non-Refundable Fees
The following fees are strictly non-refundable under any circumstances:
- Registration/application processing fee (if separately charged)
- Examination fees paid to MAKAUT, WBSCT&VE&SD, or any other examining body
- Fees paid to regulatory authorities (PCI, AICTE, etc.) on behalf of the student
- Cost of prospectus, ID card, or any physical documents already issued to the student
- Any fees for services already rendered or availed by the student
4. Caution Deposit / Security Deposit
A caution deposit or security deposit (if collected by the Institution) is refundable at the time of completion of the program or withdrawal from the program, subject to:
- No dues being pending (library books, laboratory equipment, hostel dues, or other institutional dues)
- Return of all Institution property issued to the student
- Submission of a written application for refund of caution deposit
The caution deposit shall be refunded within 60 days of the student's formal exit from the program, after verification and clearance of all dues.
5. Hostel Fee Refund
5.1 Cancellation of Hostel Seat Before Occupancy
If a student cancels their hostel seat before taking occupancy, the hostel fee paid shall be refunded in full after deduction of a processing charge not exceeding ₹500.
5.2 Cancellation After Occupancy
If a student leaves the hostel after taking occupancy, a pro-rated refund may be made from the hostel fees after deducting advance/mess charges incurred and an administration fee for the hostel.
6. Procedure for Requesting a Refund or Cancellation
To initiate a cancellation of admission and/or claim a refund, the student or parent/guardian must:
- Submit a written application addressed to the Principal, Birbhum Pharmacy School, stating the reason for cancellation/withdrawal.
- Attach the original fee receipt(s) issued by the Institution.
- Attach the original allotment letter/admission confirmation (if applicable).
- Submit the Institution's identity card and any other documents issued at the time of admission.
The application may be submitted in person at the Institution office or sent by registered post/email to:
Email: bpschool2015@gmail.com
Address: The Principal, Birbhum Pharmacy School, Village Bandhersole, P.O. Hetampur, P.S. Sadaipur, Dist. Birbhum, West Bengal 731124
7. Processing of Refunds
Refund requests shall be processed within 30 to 45 working days from the date of receipt of the complete application along with all required documents.
Refunds shall be made through bank transfer (NEFT/RTGS) to the bank account of the fee payer (student or parent/guardian). Cash refunds shall not be made.
The Institution shall not be responsible for delays caused by incorrect bank account details provided by the applicant.
8. Cancellation of Online Payments
In case of transaction failure, duplicate transaction, or when an amount is debited without being credited to the Institution account, the amount will typically reverse via the payment gateway within 5 to 7 banking days. If the amount does not reverse within the stipulated time, please contact the Institution at bpschool2015@gmail.com.
9. Admission Through Centralised Counselling (WBJEE / WBSCT&VE&SD)
For students admitted through centralized counseling conducted by WBJEE or WBSCT&VE&SD, the refund of fees shall be subject to the rules and timelines prescribed by the respective counseling authority. In such cases, the counseling authority's refund rules shall take precedence where applicable.
Students are advised to refer to the official WBJEE and WBSCT&VE&SD websites for specific refund timelines applicable to centralized counseling admissions.
10. Changes to This Policy
The Institution may amend this Policy at any time in line with regulatory requirements. All amendments will be made public on the Website and will be effective from the date of publication. Usage of the Institution services after amendments indicates acceptance of the updated Policy.
11. Contact for Refund & Cancellation Queries
Birbhum Pharmacy School Village Bandhersole, P.O. Hetampur, P.S. Sadaipur, Dist. Birbhum, West Bengal – 731124
Toll-Free: 1800 180 5522
Phone: +91 98517 29252 | +91 94349 45804 | +91 97320 32108
Email: bpschool2015@gmail.com
Website: www.birbhumpharmacyschool.in
This Policy is subject to the laws of India and the guidelines of the relevant regulatory authorities. Any disputes arising in connection with this Policy shall be subject to the exclusive jurisdiction of the competent courts in Birbhum, West Bengal.
